Reservations
1. Space will not be reserved until a signed contract and a deposit are on file. The EMCC will not “hold” dates or honor “pre-reservations”.
2. Application and deposit are due one week prior to the scheduled event.
3. Reservation fees must be paid 1 week prior to the event
4. The person signing the contract must attend the entire event. The person who signs the contract is responsible for all actions of their group. It is their responsibility to communicate rules and expectations of facility use to the rest of the organization or group.
Cancellations
Any cancellation less than 5 business days prior to the scheduled event will forfeit the hourly fee they paid for the room.
Deposits
1. All Facility Use groups must leave a $250.00 deposit to reserve space at the center.
2. If no cleaning charges or damages have been assessed, the deposit check will be returned.
3. If any cleaning or damage fees were removed from the deposit check, any
remaining money will be issued to you after your check has cleared the bank.
4. The entire deposit or any portion thereof will not be refunded if:
- Facility rules and/or rules of conduct are violated
- Trash and recyclable containers are not emptied and placed in the proper receptacles and then returned to the Center.
- The rental space is not cleaned after the event.
- Center property is damaged or missing
- If the premises are not vacated within 15 minutes of the end time additional time will be prorated at $25 per 15 minutes.
Note that the charge for cleaning is $25.00 per hour, with a minimum charge of 1 hour.
If your group requires keys, a $50.00 cash deposit is required, and the keys must be returned within 72 hours of your event.
All facility use groups must have the building vacated and locked no later than 8:00 p.m., even on the weekends.
Facility Rules
Any individuals or groups in violation of these rules will have all facility use privileges suspended immediately and indefinitely.
- Facility use groups must adhere to all EMCC Rules of Conduct and CDA property rules regarding parking, smoking, trespass, traffic and conduct. This means that all visitors must park in labeled EMCC parking spaces.
- There is categorically no alcohol and no drug use in or around the EMCC building or on CDA property. If you or your group is found in violation of this rule, we reserve the right to permanently take away your facility use privileges and you will forfeit your $250.00 deposit.
- CDA, CDA security officers, Madison police and fire, EMCC staff and officers may enter the building at any time and during any event. Any indication that a facility use group is violating rules of conduct during their event may result in the immediate cancellation of the program and future use.
- Facility use groups are responsible for the property they are using, including contents and condition of the building as well as anyone who enters the building and is not a participant of EMCC programs.
- Facility use groups may only use the room(s) they have specifically reserved.
- All facility use groups must have the building vacated and locked no later than 8:00 p.m., even on the weekends. We are located in the middle of a community and want to respect our neighbors.
All visitors must follow our Rules of Conduct.
Any event held after 5:00 p.m. with more than 50 people in attendance will require additional staffing, which costs $20/hr. Any event with teens or youth must have an adult to youth ratio of 1:10.
Although the multi-purpose room includes access to a kitchen, food in the kitchen belongs to the EMCC. The kitchen is monitored and taking food you did not bring is strictly prohibited. Participants must bring their own utensils, napkins, plates, etc.
Gym users must follow the gym rules:
- Supervision by an adult (over 18) is required at all times.
- All participants must wear clean gym shoes only!
- Food or drinks are prohibited in the Gym: only water is allowed.
- The weight room is off limits.
- No hanging on the nets or rims.
- No dunking or lowering the hoops without permission.
- Participants must bring their own balls.
- No scooters or hover boards.
- The curtain must stay up.
- Participants must use appropriate language: no swearing or trash talking.
- No slamming basketballs.
- No half court shots, unless it’s the end of the game.
